Post Title: Administrative and Accounts Officer
IMIS Post Number: 3315
Duty Station: Lima, Perú
Section: Operations
Date of entry: 1 January 2011
Type of Contract: Fixed-Term
Level: NO-B (National Officer Category)

Purpose
As focal point of administrative and accounts management services in a country office, the incumbent is accountable for delivery of efficient and cost effective administrative and accounts support services, providing guidance for operations of administrative and accounts support services and management of administrative and finance staff. Ensures the office’s administrative operations and services are in compliance with the organization’s administrative policy, procedures, rules and regulations.
Contributes to strategic planning and monitoring of administrative matters at country level as necessary. Provides practical input on implementation of administrative guidelines, in close coordination with the head of office, operation staff/ supervisor.
Supports supervisor and the head of the office, and updates staff on administrative policies, procedures rules and regulation. Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures. Briefs and assists arriving and departing staff on basic administrative procedures and requirements.
Responsible for monitoring, control and operating accounting records, financial transactions, reconciling accounts, reporting of assets, liabilities and income. Monitors the appropriate disbursements of funds and payments of accounts. Controls and operates bank accounts, reconciles bank statements, keeps abreast of procedures and regulations regarding the maintenance of bank accounts, exchange and interest rates. Certifies the appropriate, accurate and timely processing and recording of disbursements and payments within budgetary limits. Ensures recovery of advances and accounts receivable. Responsible for the safekeeping of cash and cheques.

Undertakes delivery and improvement in administrative support and office services including space management, transport services, vehicle use and maintenance, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.

Recommends and prepares estimates on office premises, supplies and equipment requirements for budget preparation purposes. Assists zone offices in the establishment and maintenance of administrative services. Prepares, monitors and controls the administrative budget.

Provides accurate administrative services information, interpretation and application at the country level, based on the technical knowledge of UNICEF’s administrative policy, procedures, rules and regulations.
Recommends on adequate and appropriate use of supplies, services and maintenance of premises. Confirms the quality and standards of office administrative services.

Minimum Requirements:
• University degree in Accounting, Finance or Business Administration, or any other relevant field of discipline.

• Two years of relevant professional work experience

• Fluency in Spanish and English required.

• Strong skills and experience in budget management; accounts management; administrative support and office services; property management of administrative supplies, office equipment and vehicles; contract arrangement and control related to administrative support (courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.).

Competencies: Highly responsible individual with the following competencies:

Core values:
Commitment, Diversity and Inclusion, Integrity

Core competencies:
Communication, Working with People, Drive for Results

Functional competencies:
Analyzing, Applying Technical Expertise, Following Instructions and Procedures, Planning and Organizing

How to apply:

Please send your application by accessing the following web address:

http://www.unicef.org/peru/spanish/support_16128.htm

Closing date: 8 October 2010

Applications will be considered only if accompanied by updated Personal History form, as well as the two most recent Performance Evaluation Report (mandatory for UNICEF and UN candidates).

We will only acknowledge or contact short-listed candidates.

Unicef is a smoke-free environment. Unicef welcomes applications from qualified women. Candidates will be treated regardless of religion, social status, age and HIV status.